Summary

A successful candidate should have experience with accounting and financial software, should stay up to date with current trends, and have a mix of organizational and analytical skills with high attention to detail. Has ability to prioritize workflow to ensure timely, accurate accounting system and financial reporting. Has critical thinking skills, self-driven, naturally inquisitive, ability to spot issues and resolve them promptly. Expert-level knowledge of working with spreadsheets is crucial.  Can work independently and in a team environment.

Essential duties and responsibilities include the following (Other duties may be assigned):

Financial Reporting:

• Exceptional understanding of accounting rules and procedures including the Generally Accepted Accounting Principles (GAAP)
• Reconcile monthly balance sheets and select income statement accounts to ensure accurate reporting and ledger maintenance collaborating with departments to analyze and resolve discrepancies
• Provide support for cash flow planning.
• Manage the analysis of all General Ledger accounts, investigating any unusual or unexpected variances promptly.
• Preparation of monthly financial statements, CIP Schedule and reports, and any ad hoc requests as needed. Preparation of year end reporting completed by end of January.

Accounting:

• Maintain an orderly accounting filing system for financial documentation.
• Record daily transactions into accounting system which may include cash receipts, cash disbursements, credit card activity, customer invoicing, expense reports, labor time tickets, payroll, vendor invoices, general journal entries, etc
• Review and verify transaction documentation for accuracy, meets company requirements, and required approvals are obtained.
• Lead Accounts receivable process for Shared Service Center: customer invoicing, collections, reporting, and bank audit requests.
• Review payroll hours and other data and collaborate with payroll administrator for timely accurate processing of bi-weekly payroll
• Maintain job costing subledger
• Maintain job closing process including reconciling year to date closed jobs schedule monthly. Manage fixed assets schedules and support documentation monthly.
• Assist with accounting functions of Shared Service Center within finance department.
• Prepare various reports which summarize company business activity based on past, present, and expected operations.
• Prepare documentation for audits of company accounts.
• Drive continuous improvement focusing on streamlining, improving, and automating processes.
• Cross trained on tasks within the finance department.
• Develop work procedures and processes, prepare work schedules, and expedite workflow.

Compliance:

• Ensure adherence to company and department policies, procedures, and processes. Month-end close for job costing completed within 7 business days of the month.
• Meet cutoff timelines to complete month-end close timely and accurately. Maintain tax compliance including 1099 reporting
• Maintain customer sales tax exemptions
• Adheres to the Quality Systems and participates in continuous improvement. Actively participates in financial compliance regulations.
• Regular and predictable attendance is an essential function.
• Full-time at minimum of 40 hours per week with overtime necessary at times.
• Understands and follows safety & environmental regulations and identifies safety/environmental concerns in CLIENT facilities.